Privacy policy

Vaal Triangle Preparatory School  |  Last updated: October 2023

Vaal Triangle Preparatory School respects your privacy and is committed to protecting your personal information in line with the Protection of Personal Information Act 4 of 2013 (POPIA) and the Promotion of Access to Information Act 2 of 2000 (PAIA). This policy explains what information we collect, why we collect it, and how we look after it.

1. Who we are

Vaal Triangle Preparatory School (Registration No. 2007/033336/08) is an independent Christian school situated at Joseph Addison Street, S.W.1, Vanderbijlpark, 1900. We are the responsible party (as defined in POPIA) for personal information we hold.

Our Information Officer may be contacted at: principal@vaalprep.co.za or 016 931 2200.

2. What personal information we collect

We may collect the following categories of personal information:

• Name, surname and identity number of learners and parents or guardians
• Contact details: postal address, email address and mobile number
• Medical information relevant to a learner's care and education
• Financial information related to school fee accounts
• Academic records and progress reports
• Photographs and video footage taken at school events

3. Why we collect your information

We collect and process personal information to:

• Process and manage applications for enrolment
• Administer learner records and academic progress
• Communicate with parents and guardians about their child's education
• Manage school fee accounts and financial records
• Comply with legal and regulatory obligations
• Ensure the safety and welfare of all learners and staff on campus

We will not use your personal information for any purpose other than those stated above without your express consent.

4. How we protect your information

We take appropriate technical and organisational measures to keep your personal information secure, including:

• Restricting access to authorised staff only
• Binding all staff with confidentiality obligations
• Using secure systems for storing and transmitting personal data

We will not retain your personal information longer than the period for which it was originally needed, unless required by law.

5. Sharing of information

We will not sell or make your personal information available to any third party, except:

• Where required by law or by order of a court
• To service providers who assist us in operating the school (who are bound by confidentiality agreements)
• With your express prior consent

6. Your rights

You have the right to:

• Request access to the personal information we hold about you
• Request correction or deletion of inaccurate information
• Object to the processing of your personal information in certain circumstances
• Lodge a complaint with the Information Regulator of South Africa

To exercise any of these rights, please contact our Information Officer at principal@vaalprep.co.za.

7. Cookies and website usage

Our website may collect standard server log information and use cookies to improve the user experience. No personally identifiable information is collected through cookies without your knowledge.

8. Changes to this policy

We may update this privacy policy from time to time. The current version is always available on this page. Continued use of our website after changes are published constitutes acceptance of the updated policy.

9. Contact us

If you have questions about this policy or about how we handle your personal information, please contact us:

Vaal Triangle Preparatory School
Joseph Addison Street, S.W.1, Vanderbijlpark, 1900
016 931 2200
reception@vaalprep.co.za